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Clerk of Works

Harper Adams University is the leading UK Higher Education (HE) institution focused on the land-based and food supply-chain sectors with an important national role in these subject areas.

Situated on a single campus in rural and scenic Shropshire, the University, and its surrounding area, provide an excellent working and living environment for staff and students alike, yet the University campus is only one hour from the UK’s second city of Birmingham. Around 3,000 HE students attend the University, primarily on sandwich courses which include a year-long industrial placement. Undergraduate and postgraduate degrees are offered. The University also welcomes individuals who wish to undertake CPD or similar professional training to support their careers in the agri-food chain and rural industries.

The Estates and Facilities Department provides a number of essential services to Harper Adams University and is responsible for managing, maintaining and developing the infrastructure and building fabric of the campus and outlying properties, including:


  • Undertaking and regularly reviewing a maintenance programme which takes account of short, medium and long term needs of all estate’s buildings and infrastructure.
  • Implementing planned maintenance works identified and funded within the various maintenance programmes as well as providing reactive maintenance dealing with day-to day requirements, including the provision of an out-of-hours emergency service.
  • Providing a professional, technical service to the University for the design, construction and procurement of capital projects including new buildings, refurbishment/ remodeling of existing buildings and demolitions.
  • Identifying and recording the use of space and advising on ways of increasing space utilisation.
  • Procuring and managing utilities and services.
  • Providing postal, delivery and security/ portering arrangements and advice to the University.
  • The delivery of a wide-range of customer-facing services, including: Estates Maintenance Services Help Desk: Capital & Development, CAD and CAFM services, Contract/ Project Management: Facilities and Sustainability, Housekeeping and Cleaning, Business Resilience, Reception, Security & Portering Services.


Main Duties and Responsibilities

The Clerk of Works has responsibility for inspecting the quality, safety and skill of work carried on all the construction sites and projects on campus. The role reports to senior managers. As Clerk of Works you will:

  • Represent the University at key meetings with external agencies and statutory authorities to make sure that the interests of the University are addressed;
  • Provide experienced and professional input into the design and specification of capital projects ranging from small works to multi-million pound developments to ensure that these are robust, fit for purpose and can be maintained over the lifetime of the project;
  • Conduct regular site inspections across all the capital projects to check that building plans and specifications are being followed correctly.
  • Ensure that work is carried out safety and environmental standards are met.

The post holder will make independent and joint decisions including issuing of instructions to contractors and professional consultant teams which will may have enduring impact on construction projects.

  1. Review specifications, drawings and schedules to highlighting any potential specification and design issues before they affect construction.
  2. Be responsible for the inspection of construction work to ensure that works are in accordance with the building contract, statutory requirements and construction best practice;
  3. Inspect delivery notes and specifications of materials, components and equipment to see that these are in accordance with the building contract or where such items are contractor’s choice that these are suitable and fit for the purposed for which they are being used.
  4. Liaise with contractors to ensure a full, current and accurate understanding of the delivery programme, and construction method/activities in progress.
  5. Attend and contribute to meetings as reasonably requested, providing written reports as might be required.
  6. Agree quality control procedures with the contractor in accordance with the building contract, checking contractor records to ensure that quality control inspections are effective and efficient.
  7. As required, site directions to the contractor, making sure these are recorded with the employer’s agent/contract administrator.
  8. Provide technical advice to the professional construction consultant team on matters of construction, programming, health and safety and buildability in respect of variations to building contract.
  9. Check the works to ensure that duties under the Construction (Design Management) Regulations 2015 are being fulfilled by all parties. Where instances of unsafe practices are identified, bring these to the immediate attention of the contractor, the employer’s agent/contract administrator & principal designer.
  10. From time to time audit the relevant paperwork of the contractor including, but not limited to, site induction records, CSCS cards, RAMS, adherence and maintenance of the construction phase health and safety plan and toolbox talks.
  11. Ensure that the contractor keeps the site in a clean and tidy state with all access routes kept free from dirt, debris and are unblocked and that all site containment (fencing and hoarding) is secure, well maintained, free from damage or graffiti.
  12. Be an active part of the reviewable design data process as reasonably required by the Head of Estates and Facilities, providing advice on buildability, adherence to the performance requirements of the Contract and construction best practice.
  13. Check construction progress and quality of work against the contract programme, reporting any slippage to the employer’s agent / contract administrator.
  14. Where approved samples are signed off through the reviewable design data process or as necessary for planning, make sure that works carried out in accordance with the approved samples.
  15. Undertake technical investigations in respect of construction issues in collaboration with estates colleagues and the external construction consultant team, provide advice and guidance on causes and remedial actions.
  16. Be aware of key University events (e.g. open days, exams, VIP visits) to ensure that construction minimises disruption on these dates.
  17. See that the contractor adheres to the requirements for site organisation set out in the project preliminaries and construction site logistics plan agreed.
  18. Keep records of the works including drawings, schedules, specifications, delivery notes, inspection reports and correspondence.
  19. Keep a site diary including weather reports, stoppages of the works, sub-contractors on site, labour on site and site activities.
  20. Liaise with visiting statutory inspectors such as the fire officer, approved inspector, ecologist, environmental health and the like. Keep records of the outcome of any such visits and inspections.
  21. Inspect finished work, prepare snagging schedules for the employer’s agent / contract administrator. See that any remedial works are undertaken by the contractor to the relevant standards in accordance with the contract. Sign off snagging as completed.
  22. Maintain regular close working with estate colleagues, working collaboratively to manage an effective and coordinated service delivery.
  23. Participate in continuous professional development, keeping a detailed log of all training courses undertaken.
  24. All other duties and responsibilities commensurate with the post and the salary range of the grade.


Key Requirements

  • Hold an appropriate level of CSCS card.
  • Hold a current asbestos awareness certificate.

Training for both of these will be provided if required

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