Harper Adams University is the leading UK Higher Education (HE) institution focused on the land-based and food supply-chain sectors with an important national role in these subject areas.
Situated on a single campus in rural and scenic Shropshire, the University, and its surrounding area, provide an excellent working and living environment for staff and students alike, yet the University campus is only one hour from the UK’s second city of Birmingham. Around 3,000 HE students attend the University, primarily on sandwich courses which include a year-long industrial placement. Undergraduate and postgraduate degrees are offered. The University also welcomes individuals who wish to undertake CPD or similar professional training to support their careers in the agri-food chain and rural industries.
The Estates and Facilities Department provides a number of essential services to Harper Adams University and is responsible for managing, maintaining and developing the infrastructure and building fabric of the campus and outlying properties, including:
- Undertaking and regularly reviewing a maintenance programme which takes account of short, medium and long term needs of all estate’s buildings and infrastructure.
- Implementing planned maintenance works identified and funded within the various maintenance programmes as well as providing reactive maintenance dealing with day-to day requirements, including the provision of an out-of-hours emergency service.
- Providing a professional, technical service to the University for the design, construction and procurement of capital projects including new buildings, refurbishment/ re-modelling of existing buildings and demolitions.
- Identifying and recording the use of space and advising on ways of increasing space utilisation.
- Procuring and managing utilities and services.
- The delivery of a wide-range of customer-facing services, including: estates maintenance services, capital development, environment and sustainability management, housekeeping and laundry services, reception, security, portering and postal services.
Main Duties and Responsibilities
- Be responsible for creating and maintaining a comprehensive set of CAD and CAFM records for both existing buildings and the wider University campus external areas.
- Maintain records of town planning consents and statutory consents for the University campus.
- Manage the CAD and CAFM licenses across the Estates and Facilities team, seeing that these are renewed, versions are kept up to date and providing the Head of Estates with budget requirements for license costs.
- Be responsible for the management of the University GPS surveying equipment including the licenses, maintenance, calibration and booking out.
- Provide CAD layouts as required including changes in space, for special events, small works and elements of larger scale capital projects.
- Be responsibility for the effective end to end delivery of smaller scale capital projects in-line with best practice to ensure projects are managed effectively and delivered to budgets and programme including procurement and management of delivery contractors.
- In collaboration with the Capital Projects Manager work up feasibility studies for larger scale capital projects to explore options, develop the University brief and developing initial proposals.
- Where required by the Capital Projects Manager, carryout site inspections of capital works to check workmanship, compliance with the University requirements or to coordinate other work packages, such as furniture, with the main construction.
- For larger scale capital works, manage external consultants’ provision of as-built/as-fitted information, checking the outputs against requirements and bringing into the University CAD and CAFM records.
- Work with stakeholders across the University to plan and implement room moves or space changes including taking the brief, providing CAD proposals and managing the moves.
- Be responsible for the departmental furniture budget and the procurement of new furniture required for replacement, required by change in space use and for new capital projects.
- Be responsible for the new or amended wayfinding and room signage, both in existing buildings as a result of space changes and as part of capital works. Where external signage companies are required manage the both procurement and installation of signage to the University’s brief.
- Undertake measured surveys and utilisation surveys of existing buildings, updating CAD and space records on a regular basis. Identify any use of space which does not comply with legislative requirements and providing proposals as appropriate.
- Be responsible the procurement and management of external measuring surveyors, validating the completed surveys and coordinating survey outputs with the University’s existing CAD record drawings.
- Represent the University on external professional bodies relevant to the role including AUDE Space Management Group, NWUPC Furniture Group, etc…
- Providing reports on space utilisation internally to Senior Leadership Team and to external Government bodies such as OfS and HESA.
- Participate in continuous professional development, keeping a detailed log of all training courses undertaken and retaining certificates to be able to evidence development upon reasonable request.
- Maintain positive and regular close working with estate colleagues, working collaboratively to manage effective service delivery.
- All other duties and responsibilities commensurate with the post and the salary range of the grade.
- Be legal to drive University vehicles.
- Attend all training and development, as required.
- Have an up to date asbestos awareness certificate.
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